Guide: How to Lock Zoho Writer During Collaboration
But if you are working on a document that will be used by others, you need to be careful about how you word-process it. If you make a mistake, someone else may see it and make the same mistake. So it’s important to do your research and make sure your document is as perfect as possible.
If you’re working with your team, it’s important to keep track of how they’re doing. If you can, you can streamline the process by having everyone work on a specific task at the same time. This will help them stay focused and avoid having toework endlessly.
Zoho Docs (Writer) comes with a handy option that allows you to lock a certain part of the document while collaborating with others. Hence, we will explore in this post today how to lock Zoho Writer during collaboration and other advanced features.
How to Lock selected content for collaboration
Step 2: If you have any questions, please feel free to ask them in the comments below. Step 3: Please share this document with your friends and colleagues so that they can also benefit from its contents.
Step 2: Then select the text fragment you want to lock. Click the little lock icon at the top and choose Lock Selected Content, and that’s it.
If someone in your shared group clicks on that block of text, they’ll see a little lock icon and a message that says “The content has been locked by the author.”
To set up co-ownership rights for users, click Share and give the co-ownership rights to the document owners. ..
How to Allow editing for a specific person
When working on a document with others, it can be helpful to designate specific members of your team to edit specific sections. This way, everyone knows who is responsible for which part of the document, and there is no need for extra email communication. ..
That’s when the advanced features of Zoho Writer are activated. To enable it, go to Review mode and click on the lock icon. Then select on the advanced options.
To give someone exclusive permission to view your content, you will need to input their email address. After you have entered the email address, click the Lock button. ..
If you want to keep your content unselected, you can do so by locking it. This will act as a reverse selection tool, allowing you to select a portion of the text that you don’t want to edit and then select the second option.
How to Mask text
Zoho Writer can help you edit or mask text blocks in your document. This is useful when you want to add sensitive data and don’t want everyone on your team to read it.
Mask doesn’t work like most tools, which means you can’t select a text fragment and then mask it. Instead, you have to click on the icon and then enter the information.
Step 2: Type the text you want to add into the text box. Step 3: Click on the OK button to finish.
Step 2: Add the text to your article.
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How to Pause the collaboration on Zoho Writer
The process to interrupt collaboration is a walk in the park. Simply switch to Review mode and click the switch for Pause Collaboration at the top.
When you’re done, you’ll see a warning at the top that none of your collaborators can edit the document. However, employees will see that the document has been checked out by one of your team members. ..
If you see a document checked out on your computer, you can instead choose to do something else with it, like click the “else” button or tools.
Bonus Zoho Writer Tips and Tricks
1. How to View the document history
If you frequently collaborate on one document, it is essential that you know who made the changes and when. Luckily for us, Zoho Writer comes with a handy View History feature. Not only can you see who made the changes, but you can also see the latest additions to a version. In addition, you can also compare the different versions, if necessary.
Step 2: Scroll down to the bottom of the history list and click the “End” button. Step 3: Click the “History” tab and select “End.” You can also press Esc to end history at any time.
Step 2: This now shows the different versions on the right panel. Click Compare Versions button at the top, to properly compare the versions.
To see the latest changes, click the See what’s changed button and select the timing. All new text additions, including line breaks, are highlighted. ..
2. Track changes
While Writer has some serious tracking capabilities, it can sometimes be too cumbersome to go through them all. If you’re someone who needs to review changes in a very urgent way, the best option is to turn on Track Changes feature.
As you may have guessed, all recent changes to the list will be highlighted. And his up to the owner to accept or decline these changes.
To enable Track Changes, toggle the button on the top. Team members will see it light up green when it is enabled. ..
In this mode, you will see the name and timing of changes made to the document. Even the slightest line break is tracked in this mode. As the owner, all you have to do is click on the highlights and accept or decline changes.
After the text is finished, it will remain in the default text color. ..
3. Use the built-in email notifications
Zoho Writer allows you to send an email notification to a collaborator when you make changes to a shared document. ..
Subject: New Employee Body text: Welcome to our new employee department! We are excited to have you on board. Please add your subject and body text below to join the discussion.
Collaborate smartly
Google Docs and Zoho Writer are great tools for collaboration because they help you keep track of the changes and allow you to streamline your work.
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How to Lock Zoho Writer During Collaboration: benefits
Faq
Final note
This guide will show you how to lock Zoho Writer so that other collaborators cannot access your work. If you have any questions about this article, please feel free to ask us. Additionally, please share this article with your friends to help spread the word! ..
If you have any questions about how to lock Zoho Writer during collaboration, please ask us in the comments or contact us directly. This guide is for educational purposes only. If you want to correct any misinformation about the guide, please contact us. If you want to add an alternate method, please contact us. This guide is for educational purposes only. If you want to correct any misinformation about the guide, please contact us. If you want to add an alternate method, please contact us. Our contact page is available for questions and concerns regarding help. You can also follow us on Facebook, Twitter and WhatsApp for updates and discussion on software in your pocket. We answer questions within 24-48 hours (weekend off). ..
